120 East First Street
Oswego, New York 13126
6000 - PERSONNEL
6161 Conference/Travel Expense Reimbursement
SUBJECT: CONFERENCE/TRAVEL EXPENSE REIMBURSEMENT
Conference travel will be for official business and will be made utilizing a cost-effective and reasonable method of travel.
All conference travel must have a completed Travel Conference Request Form on file which has been approved by the appropriate supervisor. The Superintendent/designee approves those Travel Conference Requests which have reimbursable employee expenses. Travel Conference Request Forms are only to be used by District employees.
All conference reimbursement requests must be submitted using a Travel Conference Reimbursement Form.
Expenses for overnight-approved travel will be reimbursed when accompanied by original receipts for lodging and other reimbursable expenses. Meal expenses for overnight travel will only be reimbursed based on the Board approved per diem rates which are modeled after the United States General Services Administration per diem rates.
New York State sales tax cannot generally be reimbursed. Sales tax may, however, be reimbursed when such costs constitute an actual and necessary expense. A Sales Tax-Exempt Form can be obtained prior to travel for hotel accommodations.
Original receipts are required when submitting for parking and tolls, however "EZ Pass" statements may be substituted with the appropriate charges highlighted.
General Municipal Law § 77-b(2)
NOTE: Refer also to Policy #5323 -- Reimbursement For Meals/Refreshments
Adoption Date:12/20/11 Revised Date: 11/1/2016
General Municipal Law Section 77-b(2)
NOTE: Refer also to Policy #5323 -- Reimbursement for Meals/Refreshments Policy Cross References:
» 5323 - Reimbursement for Meals/Refreshments